Job Board

Local Job Resources

If you are in transition or hiring, the Long Island Chapter of the IMA is here to help.

Financial-jobs-on-Long-Island.jpgAs an organization, we are always looking for ways to enhance the benefits we offer to members and member companies.  As VP of Employment Services for the chapter, our committee is here to act as a liaison between members who are looking for employment and companies who contact our chapter with open positions, without opening the posting company or member to unwanted solicitation from recruiting agencies.  We are also here to help members in transition with resume writing and interview skills workshops.  There is no additional fee for this member benefit. 


For members who are seeking new positions, we can help in the following ways
:

  • We will engage the Long Island business community to gather and post open positions.
  • Members may submit a copy of their resume to Michael Valveri, VP of Employment in response to a specific posting or for us to keep in our data base.   Members may also submit resumes in the strictest confidence.

 

For companies who have accounting and finance positions they would like to fill:

  • The Long Island Chapter of the IMA will post open positions on the website for members.  As a professional organization, we are aware of the confidential nature of these postings and will limit information about the posting company to provide anonymity.
  • We will review resumes to ensure that minimum requirements are met to filter the  number of resumes that are forwarded in response to each posting.

See below for a current listing of open positions. 

Controller / Manager position  (salary - approximately $120k with 20% bonus potential) at publicly traded, global software company based in NYC

Job Responsibilities

  • Support the Global Controller Sr Manager with the month-end and year-end close processes. Assist with financial month-end close process; and ensure that all required financial data is properly captured, reconciled, documented.
  • Works alongside the Global Internal Audit & SOX team on the internal controls of its related discipline for continuous process improvements
  • Assist with consolidated reconciliations in BlackLine
  • Assist with the monthly Balance Sheet and P&L review, ensuring compliance and understanding key business drivers impacting financial results
  • Assist with the preparation and / or review of consolidated and subsidiary financial statements
  • Assist with managing and monitoring compliance with (US) and global statutory and regulatory reporting requirements and tax filings
  • Assist with the preparation of consolidated financial statements in accordance with US GAAP
  • Preparing documents for internal and external audits
  • Coordinating and establishing effective communication with accounting and controllers in foreign subsidiaries

Requirements

  • Undergraduate Degree in Accounting, CPA or equivalent certification preferred
  • Understanding of US GAAP, internal controls and financial reporting required
  • Experience working in a publicly traded company
  • 3-5 years of manager related work experience
  • Strong Excel skills and the ability to manipulate large data sets (VLOOKUP, Pivot tables)
  • Strong analytical skills
  • Strong knowledge of Income Statements, Balance Sheets, and Cash Flows
  • Experience with general ledger functions and the month-end/year end close process
  • Strong knowledge of accounting systems (i.e. NetSuite/BlackLine)
  • Experience with complex multi-national corporate structures

 
Job Description - A/P Clerk 

Large Plumbing Contractor located in Nassau County seeks an experienced accounts payable clerk to work with its accounting team. Candidates will be required to:

• Process high volume of accounts payable transactions for multiple vendors and projects within the organization.
• Review all documentation for accuracy and compliance with policies and procedures.
• Review all invoices for accurate pricing and discounts.
• Review invoices for proper sales tax application and job costing.
• Input vendor invoices in an accurate and efficient manner.
• Assist with the processing of payments to vendors including running checks.
• Maintenance of vendor files.
• Correspond with vendors and staff to handle resolution of invoice errors and or inconsistencies.
• Maintain communication with field staff to ensure that documentation necessary to process various transactions is received promptly in our office.
• Additional duties based on needs including preparation of reports and general office duties.

Education/Qualifications:

• Associate's or Bachelor's Degree preferred
• At least 3-5 years accounting and accounts payable experience
• Understand accounting principles and procedures
• Construction industry experience preferred
• Excellent communication skills both written and oral
• Strong Proficiency in Microsoft Excel, Word, Outlook
• Experience with Sage 300 and Sage Paperless Software a plus
• Experience with document management systems a plus
• Strong attention to detail and problem solving skills
• Team orientated with the ability to muilti-task
• Must be able to perform routine and repeated work on a regular basis
• Strong organizational skills

Benefits: Our company offers a competitive salary and excellent benefits package including medical/dental insurance, PTO and retirement plan.

Job Type: Full-time In-Person

Purchasing/Accounts Payable Accountant

Duties include:

• Review purchase invoices including verification of pricing, discounts, job and cost coding
• Work with vendors to resolve disputes or discrepancies
• Request quotes and issue PO’s as per Approved Submittals
• Negotiate piping and other material contracts with vendors including pricing and payment terms
• Meet with vendors and reps to negotiate pricing for material
• Keep accounting for all rebate programs from manufacturers
• Processing and accounting for returns and credits
• Preparation of remittance waivers as required
• Reconciliation of Vendor Statements
• Assist Purchasing Manager with review of material required for each project
• Coordinate invoice processing from start to finish with Accounts Payable staff
• Coordinate with field personnel for release and delivery of materials
• Special projects as needed

Knowledge/Skills/Abilities Required:

• Proven experience of account payable and related accounting functions
• Knowledge of Construction Accounting packages required. Sage 300 and Sage Paperless experience is preferred
• Prior construction experience is a plus
• Proficient in Microsoft Office

Competencies

• Excellent organizational and analytical skills with ability to meet deadlines
• Strong verbal and written skills
• Ability to prioritize, organize and multi-task in a fast-paced environment
• Ability to take initiative and work as a team member as well as independently
• Professional demeanor
• Attention to detail and follow-up skills are critical
• Process focused with the ability to identify improvement opportunities
• Flexible and willing to learn new skill sets

Working Conditions
• Office working environment

Minimum Qualifications
• Bachelor’s degree (Accounting or Business degrees preferred)
• 5+ years’ related experience

This job description is not designed to cover or contain a comprehensive list of job duties or responsibilities that may be required for this position. Duties, responsibilities, and activities may change at any time without prior notice.

Assistant Head of School for Finance and Operations

Ross School

 Job Description

Located in East Hampton and Bridgehampton, New York, Ross School was founded in 1991 by Courtney and Steven J. Ross. They recognized that preparing students to meet the challenges of the 21st century requires innovative models to transform education. Aided by the research of many educational pioneers and leading thinkers, they set out to expand upon some of the best practices in K-12 education, combining them with the notion that leadership in an increasingly connected and rapidly changing world demands cultivating a global perspective and embracing technology. Ross School is a co-educational, day and boarding school enrolling nearly 400 students from 30 countries, in grades pre-nursery to post-graduate. Ross School faculty and staff enjoy the natural beauty of the school's setting of East Hampton, NY, and the inspiring amenities of the campus, including meals in Ross School's famous cafe.

 Ross School seeks an Assistant Head of School for Finance and Operations who will serve as an integral part of the Senior Leadership Team and be responsible for managing all of the financial and physical resources of the school. They report directly to the Head of School. The successful candidate will oversee and manage all Business Office operations, including budgeting and accounting, financial modeling and analysis, payroll, human resources, risk management, and benefits. The new Assistant Head of School for Finance and Operations will have the opportunity to work with other school leaders to shape the office's organizational structure to best fit future needs. Ross School is currently in the process of developing a new strategic plan to guide the long-term development of the school and its facilities. The Assistant Head of School for Finance and Operations will be integral in supporting this work through financial modeling, recommendations, financial analysis, projections, and other data to inform this process. They will also have overall strategic and operational responsibility for certain non-academic components of Ross School, including facilities, transportation, technology, security, dining services, and employee evaluation, and will manage a group of department directors from these areas.

 The Assistant Head of School for Finance and Operations will partner with the Head of School on general operational and strategic oversight of the school and directly oversee the Director of Facilities, Executive Chef, and Director of Technology. They will be responsible for developing, implementing, and managing operational aspects of the annual budget and ensuring that Ross School is in compliance with all federal, state, and city regulations, certifications, and licensing requirements.

 The candidate must have a demonstrated history of detail-oriented, organized, and personable leadership. They will possess an acute knowledge of private school finance, an ability to articulate their knowledge clearly in meetings and writing, and work in partnership with the Head of School to advance initiatives among many competing priorities. They will be comfortable assuming agency in addressing critical issues while understanding that meaningful, healthy relationships with every colleague are a core value at Ross School.

 

Essential Duties and Responsibilities

Financial

  • Develop and oversee financial policies, procedures, and internal controls to safeguard assets, protect confidential information, and ensure accurate financial reporting.
  • Oversee the development and approval of the annual operating budget in alignment with the school's goals and mission.
  • Develop and deliver short and long-range financial models in accordance with the school's strategic plan and investment policy statement.
  • Provide accurate and timely financial reports, including monthly financial statements, budget to actual department reports, cash flow projections, and any other reports necessary for the successful financial management of the school.
  • Ensure that the school is in compliance with all local and state reporting requirements.
  • Prepare and provide department budgets {along with monthly budget-to-actual reports) and assist in ensuring the best utilization of the school's resources.
  • Participate in developing and implementing the school's strategic plan, providing recommendations, financial analysis, projections, and other data to inform the process.
  • Establish financial and capital strategies that enhance the long-term value and are consistent with the strategic priorities.
  • Oversee budget, financial accounting, and project timelines for construction projects to ensure the school's resources and capital campaign funds are managed appropriately.
  • Assist in determining and developing alternative revenue sources.
  • Maintain a tuition assistance program that provides a consistent, timely, and fair process of applications, reviews, and awards; ensure tuition assistance award amounts are made within the school's guidelines.
  • Negotiate with lenders when necessary to ensure that funding is secured for the needs of the school and ensure compliance with loan terms.

 Operations

  • Enhance and lead the operation and administrative infrastructure necessary to achieve the highest level of quality for the Ross School lab for teaching and learning as a key component of the Ross network.
  • Provide oversight of non-academic operations of Ross School; work closely with the Senior Leadership Team to assure appropriate, efficient, and creative institution-wide operations.
  • Establish and monitor key performance indicators and benchmarks in all non-academic areas, including recruiting and employee evaluation; develop consistent reports and a reporting structure for all departments.
  • Guide Senior Leadership Team to ensure planning, implementation, and evaluation of Board and Institute initiatives.
  • Interface with financial staff and legal counsel to ensure compliance and that budget targets are met through sustainable operations.
  • Facilitate departmental analyses that identify areas for improvement and implement strategies to ensure a prioritized and efficient operation.
  • Develop required skill sets in direct reports; facilitate managing up approaches and cross-departmental communication.
  • Speak effectively before individuals, groups, and employees; demonstrate concise and accurate reporting skills.
  • Collaborate with the Senior Leadership Team to develop goals, missions, and operating plans for short-term and long-term planning.

 Personnel

  • Oversee and manage all Business Office operations, including budgeting and accounting, financial modeling, analysis and reporting, tuition billing and collection, accounts payable/receivable, general ledger maintenance, contracting, accounting and reporting, regulatory reporting and compliance, and year-end audit.
  • Manage, mentor, and develop direct reports, providing constructive and timely feedback while creating an open environment for productive communications.

 Human Resources

  • Work with the Head of School and Board of Trustees to develop and implement the most appropriate and effective compensation plans to incentivize valuable employees to remain at the school while appropriately managing its financial resources.
  • Coordinate the preparation of reports to government agencies, including tax filings; administer policies and procedures from local, state, and federal agencies; provide and monitor safeguards to ensure the continuation of tax-exempt status.

 Legal and Risk Management

  • Oversee risk management functions, including emergency response, compliance, risk exposure areas, and insurance coverage; assure protection of the school's assets through internal control, independent external audits, and adequate insurance coverages.
  • Alongside the Head of School, serve as a liaison between the school and outside counsel for legal matters; review all contracts for legal implications, and assist department leaders in soliciting and evaluating proposals, making recommendations as appropriate.

 Facilities

  • Coordinate with the Director of Facilities on oversight of the physical plant, grounds, and construction functions; help plan and direct all replacements and renewals of the physical plant; ensure adequate procedures are in place for managing facility usage by outside parties.
  • Oversee IT, ensuring a secure and reliable network is continuously maintained; create a long-term strategic plan for internal technology needs, including an accurate inventory of all equipment and software with a recommended replacement schedule.

Other

  • Model and foster high ethical standards, integrity, and respect for colleagues, alumni/ae, parents, and students in the conduct of the school's business.
  • Remain current with business management trends and cultivate professional standards and development by participating in educational opportunities, reading professional publications, maintaining personal networks, and participating in local, regional, and national professional organizations.
  • Create and maintain a warm and supportive environment; provide clear and timely communication with students, parents, and faculty/staff members in a positive, professional manner.
  • Maintain banking and investment relationships with financial institutions according to the investment policies/strategies established by the Board of Trustees and best practices.
  • Perform other duties as assigned by the Head of School.
  • Work collegially within a diverse community and communicate effectively with diverse populations.
  • Evaluate the Business Office's strengths and weaknesses and develop goals/plans and systems to improve department performance and customer service.

 Qualifications

  • Bachelor's degree required, Master's preferred, preferably in business, accounting, or finance with a CPA certification.
  • A minimum of five years of senior-level experience creating and executing financial planning and management strategies.
  • A minimum of five years of leadership experience in finance/accounting in the nonprofit sector, preferably with an independent school or educational organization and working with nonprofit Boards.
  • Experience on senior administrative teams and demonstrated leadership qualities organizing people and processes to create a cohesive and collaborative environment.
  • Experience in human resource management, employee benefits (including pension plans), and payroll procedures.
  • Relevant computer proficiency, including finance-related software, Google Drive (including email, Sheets, Docs, etc.), Excel, and outside payroll company operations; must have strong spreadsheet and database experience.
  • Demonstrated experience in the development of analysis for strategic decision-making, such as key cost drivers, competitive analysis, market analysis, organizational strengths and weaknesses, etc.
  • Demonstrated experience in measuring and improving organization-wide productivity.
  • Skilled at negotiating and initiating contracts with external vendors.
  • Strong analytical skills and exceptional written/verbal communication and presentation skills, including the ability to distill complex topics and communicate them effectively.
  • Ability to meet deadlines and function effectively in a complex organizational environment that demands a high energy level, discretion, patience, flexibility, enthusiasm, and humor.
  • Ability to supervise, manage, and delegate multiple functions and activities.
  • Ability to remain calm, flexible, and work effectively under pressure.
  • Demonstrate an interest in diversity, equity, inclusion, and belonging work and participate in professional development related to DEIS work.
  • High ethical standards.

How to Apply

Interested candidates should send a Cover Letter and Resume to Human Resources at hr@ross.org.


Controller

Summary

The primary objective of this position is to assist in budgeting, reporting, and preparation of monthly account analysis for Ross School and Ross Institute.  

Ross School is situated in the heart of the Hamptons and prides itself on being the only private K–12 school on the East End. Our mission is to change the way education meets the future. Our boarding students represent many countries around the world including Brazil, China, Japan, and Mexico.

Essential Duties and Responsibilities

  • Prepares entries to record asset, liability, revenue, and expense by compiling and analyzing account information.
  • Maintains and balances subsidiary accounts by verifying, allocating, posting, reconciling transactions; resolving discrepancies.
  • Maintains general ledger by analyzing and reconciling accounts; preparing a trial balance and entering reconciling entries
  • Assist CFO and Leadership in building budgets
  • Prepares monthly operating budget vs. actual financial reports for domain heads and senior administration. Monitors domain budget performance and provides forecasts of year-end performance.
  • Monthly close process, including general ledger reconciliations and preparation of monthly work paper updates
  • Prepares and reviews monthly reporting packages.
  • Performs variance analysis.
  • Prepares adjusting journal entries in Financial Edge, when necessary, to correct postings in the General Ledger, allocate advances, etc.
  • Manages and maintains a schedule of Fixed Assets, including recording of monthly depreciation.
  • Prepares annual reporting to Mandated Services and other annual reporting required by School Administration
  • Performs other related assignments as requested by CFO, such as preparing various reports as requested.
  • Assists and prepares reports for annual audit and 990 tax return preparation. 
  • Work with the Admissions department to keep track of net revenue, financial aid, etc.
  • Other duties may be assigned. 

 Year-End Financial Statement Audit 

  • Work with outside auditing firm to review all fiscal year financial transactions,
  • Prepare all requested schedules, reconciliations, confirmations, and preliminary financial statements,
  • Review the School’s standard operating procedures with auditors,
  • Walk through selected accounting processes with auditors.
  • Address all questions and concerns from auditors as they complete their work

 Supervisory Responsibilities

Oversee daily activities for the Finance team to ensure workflow does not fall behind. 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  An individual must be able to accept and assume assigned responsibilities and make responsible decisions when required.

Education and/or Experience

  • Minimum of five years experience in accounting/accounts analysis.
  • BA in Accounting

Skills/Knowledge/Abilities Required

  • The ability to use a personal computer to accurately enter financial data into Blackbaud, Excel, PPT, and MS Word programs.  
  • Ability to be flexible, comprehend, create, and carry out instructions furnished in written and/or oral form.
  • Ability to problem-solve, prepare reports, and analyze.  
  • Ability to prepare reports.  
  • Ability to effectively communicate with vendors.
  • Must have the ability to engage in teamwork and work cooperatively with others.
  • Non Profit experience is helpful

*Duties and responsibilities of staff members may be modified from time to time by management.

How to Apply

Interested candidates should send a Cover Letter and Resume to Human Resources at hr@ross.org